Subject: Re: Scheduling solutions?
From: James Conway <>
Date: Fri, 23 Jan 2004 16:33:11 -0800

Hello All:

I see a slew of mail on the discussion list -- to be read...

Let me make a point to ponder:
I will not buy into anything that adds to my time commitment here as 
that I already average over 50 - 55 hours a week here and am on call 
24-7.  I have no desire to administrate CORAL reservations whatsoever.
Even now it is difficult to catch up or keep up with email alone.  
(There are now  226 unread emails in my in box and I am not counting SPAM!

Now returning to your previous programming -- please play nicely together!
Lets keep the ideas coming.

All the best,


John Cummins wrote:

>Raith users,
>We're all having trouble getting time on the Raith, and James is currently
>exploring a number of possible modifications/solutions to make all our
>lives easier.  I would like to see people post ideas to this list, to help
>start a discussion before the upcoming "Raith town meeting".  
>Along these lines:
>Dan Group recently suggested an idea for scheduling Raith time that I
>rather liked.  I've expanded it, and I want to pass it on to see how
>people feel.
>Basically, the idea is that when the schedule is full (like it is now, and
>possibly may continue to be), that James schedules time for us, taking
>into account our needs and wishes (expressed in general terms).  I think
>this could help centralize communications and keep up an efficient use of
>time on the machine.  This would also help prevent the <2 hr dead times
>that we occasionally see on the machine.
>An official policy on this could read:
>"During times when the schedule is full, submit requests for time to James
>7-10 days in advance, and James will schedule and shuffle around requests
>at (say) 6-7PM every weekday.  James reserves the right to move or cancel
>any session scheduled this way, until it is within the 7 day time limit.
>You won't get an email confirmation; it's your responsibility to make sure
>you show up for your sessions.  The usual time limits (12 hours prime
>time, 18 hours total) apply even to time reserved this way."
>The way that Coral works now, James would have to put these reservations
>under his name, and double-clicking on the session would reveal who it is
>actually for.  James would be the only one who could cancel these
>sessions.  James is looking into the possibility of putting these
>reservations under other users' names, but if this is not possible, then
>cancellation of these sessions would be somewhat problematic.  
>If Coral can't be changed, then the official policy could be amended to
>"Only James can cancel these sessions (just a fact of how Coral works),
>and cancellation of these sessions *must* be at least 24hr notice (by
>Friday 5PM for all Sunday and Monday sessions). "
>The main drawback of this is that it gives James more work and more
>pressure.  Let me stress - this is just an *idea*.  I'm not sure I even
>like the idea or that it will work out well in the long run, but I'd like
>to start the discussion.
>What do people think? 
>     John Cumings
>     Postdoctoral Scholar
>     Physics Department
>     Stanford University                        
>     office (650) 725-1025
>     lab (650) 725-2047
>     fax (650) 724-3681
>     Geballe Laboratory for Advanced Materials
>     239 McCullough Building
>     476 Lomita Mall
>     Stanford, CA 94305-4045