Greetings Labmembers: With the new notched cap fee structure, everyone is being a LOT more conscientious about disabling equipment when done -- and this has been really helpful in making equipment more available (and providing more accurate equipment status!) However, there are and, no doubt, will continue to be, occasions where someone forgets to disable something. In order to avoid accounting problems (like, "my boss just looked at the bill, and I know I didn't mean to enable the wafersaw for the entire Labor Day weekend last September") we're asking that everyone take the responsibility to review their usage history on a routine basis (daily) when you are using the lab. If you've forgotten to disable a piece of equipment (or, if someone has neglected to enable over you), you can ask any staff member to make this correction for you, provided your email request is received in time. Here is the procedure: 1. Your request should be made as soon as possible -- send an email to the responsible staff member, requesting the correction. You should list: the equipment name; the starting and ending date/time as it appears on Coral; the actual ending time for your use of the equipment. Please include a sentence explaining your request. If your request is made within 48 hours of the end of the session in question, any staff member can help you. 2. Copy another staff member (me, Paul Rissman, the backup staff person for that equipment), just in case the responsible person is out or unavailable. 3. The correction to your account should be made within three working days. Please take responsibility to check that the correction is made (review your usage history on XReporter) and to follow up with appropriate staff as needed. 4. If your request is made more than 48 hours after the session, there is no guarantee that the correction will be made. If there are extenuating circumstances, you should direct your request to Paul Rissman (and better make it a good one!) 5. If your request comes within a few days of the end of the calendar month, the correction might not be made, even if it is within 48 hours of the session. At the end of every month, the Coral database is uploaded to the Stanford Accounting system, after which corrections CANNOT be easily made. (Again, only divine intervention by Paul Rissman may be able to save you from the charges, at this point.) We, the SNF staff, will try to help you whenever possible, but please understand that you are responsible for enabling/disabling tools under your own account. Please use the XReporter tool to check on your lab usage. Thanks for your attention -- Your SNF staff -- Mary X. Tang, Ph.D. Stanford Nanofabrication Facility CIS Room 136, Mail Code 4070 Stanford, CA 94305 (650)723-9980 mtang@stanford.edu http://snf.stanford.edu